This System Will Supercharge Your Productivity

Make 2018 your most productive year ever.

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We’re so distracted with useless tasks, that we live truly unproductive lives.

And that’s stupid, right? Why would you sabotage yourself? Why would you start things but never finish them? Why would you not get the most out of life?

“Do not put off your work until tomorrow and the day after. For the sluggish worker does not fill his barn, nor the one who puts off his work; industry aids work, but the man who puts off work always wrestles with disaster.”

You see? That quote is from centuries ago. Our behavior hasn’t changed much. It doesn’t take a scientist to observe that.

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I have created a system. Feel free to copy it.

I call it Procrastinate Zero. And it looks like this:

  • Step 2 Body: Improve your health. Without it, you don’t even have the energy to be productive.
  • Step 3 Procrastination: Apply tactics to overcome procrastination and improve focus.
  • Step 4 Productivity: Only when you have improved your focus, it’s time to improve your hourly output.
  • Step 5 Persuasion: It’s great that you are good at what you do, but without persuasion skills, no one will ever know about it. Persuasion skills will help you to actually achieve things.

Step 1: Brain

“If you spend too much time thinking about a thing, you’ll never get it done.”
― Bruce Lee

The first step to living a productive life is training your brain. Without the right mindset and self-awareness, it’s impossible to do anything in life.

ACTIONABLE ADVICE: Keep An Activity Log To Become More Effective

I often hear people saying: “I don’t know what’s wrong with me. I keep procrastinating.”

Step 2: Body

“To keep the body in good health is a duty, otherwise we shall not be able to keep our mind strong and clear.”
— Buddha

This one is very simple.

ACTIONABLE ADVICE: Get enough sleep, eat healthy food, and exercise daily.

Building a healthy body is not complicated. Why do people pretend it is? Money. The fitness and health industry is a billion-dollar industry.

1. Walk as much as you can

We often take the car or public transportation when we could easily walk. But going from A to B is not the only reason to walk.

2. Move every 30 minutes

You can combine this with the Pomodoro method. When your timer goes off, walk around, or do stretches during your 5-minute break.

3. Track your movements and diet

Do you know how many calories you eat during your work-week? How many calories do you burn? How many calories does your body need? Use apps like Myfitnesspal or step counters to measure yourself.

4. Create a daily exercise habit

It’s easier to do something every day instead of 2–3 times a week. This is also true for working out. When you create the habit of going to the gym every day at the same time, you will act on autopilot after a while.

5. Design an exercise routine that you enjoy

Doing the same thing every day is boring and also not productive. The ideal weekly exercise program has three types of movement.

  • Interval Training — high-intensity interval training improves your overall condition and your body’s metabolism.
  • Mobility — something like yoga or just a good old-fashioned stretching session.

Step 3: Procrastination

“A man who procrastinates in his choosing will inevitably have his choice made for him by circumstance.”
— Hunter S. Thompson

Once you’re in good shape, mentally and physically, it’s time to improve your focus and get rid of distractions.

  • Send a message to anyone you know.
  • Listen to your favorite artist.
  • Watch funny cat videos.

ACTIONABLE ADVICE: Create A Morning Ritual

A morning ritual is important because it sets the tone of your day. It really improves your focus because you take time to think about what you’re going to do.

Step 4: Productivity

“Productivity is being able to do things that you were never able to do before.”
— Franz Kafka

Productivity is about effectiveness.

ACTIONABLE ADVICE: Use The PZ 1 Page Productivity Sheet

How do we know that we’re doing the right things? Firstly, we need self-awareness (Step 1).

Step 5: Persuasion

“To be persuasive we must be believable;
to be believable we must be creditable;
to be credible we must be truthful.”
― Edward R. Murrow

People play a big role in our lives. But have you ever had a class on how to effectively communicate with others?

  • Give honest appreciation.
  • Think about what the other person wants and combine that with your own desire.
  • Positive mindset: Smile, make people feel good, be merry.
  • Listening: Don’t interrupt people.
  • Appreciation: Treat people like you want to be treated.

ACTIONABLE ADVICE: Start Your Email Subject Lines With “Your”

Did you know that 200 billion emails are sent daily? That’s crazy. What’s even more crazy: 55% of all people don’t open emails regularly.

  • If you want to make an appointment to talk about someone’s company: “Your company’s exponential growth.”
  • Want to ask your friend to give you a ride? Say: “Your awesome car.”
  • Don’t talk about yourself, even though you’re emailing someone because you want something. So always make the subject about them.
  • As a rule of thumb, always delete your first sentence. It’s probably something like this: “How are you? I hope everything is well.” Just say why you’re emailing.
  • You want to minimize the email thread. Want to meet someone? Propose 2 dates and let them pick. Want feedback? Ask a specific question.
  • The last thing you want is to send 20 emails to clear up something or to make an appointment.


I’m often asked, “why productivity?”

“It is not that we have so little time but that we lose so much. The life we receive is not short but we make it so; we are not ill provided but use what we have wastefully.”

Life is only short if you waste it.

Written by

Creator of the Stoic Letter | My best-selling online class ‘Effective Writing’ opens January 17. Learn more here:

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